Early Prep Work
- Decide where you want to go for camp, sign up, and send in any deposits.
- Begin signing-up your students and adult leaders for the camp. There are some great software programs for youth ministry that make this process easier. Of course, there's always Excell, and old-fashioned notebooks work, too!
- Let your students know how much camp will cost, get them to put down a deposit, and set a date for final payment. Be very specific about your policies for refunding deposits and/or fees.
- Plan your transportation to and from camp.
- Check on the daily schedule at your camp, what you will be responsible for teaching and leading, and what the camp leaders will do. Make plans for any free time. (I try to find the balance between enough time to have fun and too-much free time. Too much unstructured free time is rarely a good thing!)
- Get any camp promotional material and promote, promote, promote. If you or your adult leaders will be teaching any small group time, get the material to your leaders at least one month ahead of time.
- The dreaded rooming list! This is the one I always struggle with the most. Get your rooming list to your camp leaders on time.
- Make sure you have a medical release form on every student and adult attending camp. There are plenty of forms available on the Internet.
- Three of four weeks before camp send out an information letter outlining what time you will leave, what time you will return, where you are going, and include a list of everything the student needs to bring to camp. Also be clear of what is not allowed at camp.
Last Minute Prep
- Think through what you want to do about cell phones. I've found them to be a major distraction, but I also know parents do not want to send their child away without one. [I tell ours if I see their cell phone I get it until we go home, but that's just me. :) ]
- Send in your final payment to your camp.
- Some extra things I always take to camp: an iron, petty cash, 2 or 3 rolls of quarters, laundry detergent if facilities are available, a laundry bag, shower shoes, squirt soap, extra toothbrushes, extra pens, lanyards, kitchen size garbage bags for students dirty clothes, a medical kit with basic items for accidents, female hygiene items, Catch Phrase, notebook paper, and note cards.